How does RECAP handle complex expense rules?

The solution allows the creation of sophisticated expense rules at various levels such as geography, employee grade, and expense categories. These rules can be customized for any combination of expense categories and for different time periods (daily, weekly, monthly, yearly), including setting rules for non-monetary units like gallons of fuel.

What reporting and analytics capabilities are available?

A comprehensive Power BI dashboard is provided for analyzing expense data. It also supports multiple reports to track expenses by employees, cost centers, departments, and projects, as well as policy violations. Graphical reports of top expense entities are available, and custom reports can be added via plug-and-play functionality.

What are the integration options for this solution?

RECAP can integrate with various systems, including ERP systems for General Ledger (GL) updates, HRMS for employee data, and Google API for mileage tracking. It also integrates with a ticketing system for reporting issues and requesting new features.

Can the solution handle multi-currency transactions?

Yes, the solution supports multi-currency transactions, allowing users to convert expenses from 170+ currencies to the corporate currency.

What features are available for managing corporate credit card expenses?

The solution automates the conversion of corporate credit card transactions into expense items, simplifying the process for employees to track and report expenses.

How does the receipt analysis function work?

The solution uses GenAI and models like OpenAI and Google Gemini to analyze and parse receipts more accurately than traditional OCR technology, ensuring comprehensive expense tracking.

Can expenses be delegated to other employees?

Yes, employees can assign authority to others for creating or approving expenses on their behalf.

What security features are included in the system?

Access to the application’s features and functionalities is role-based, ensuring that employees only access information and actions pertinent to their roles. Additional checks include policy compliance (e.g., alcohol in receipts) and budget validations for cost centers.

Is it possible to split expenses across different categories or projects?

Yes, expenses can be split between colleagues, across cost centers, and across projects.

What happens if there is a policy violation in an expense report?

The system flags policy violations to the approval manager using icons and provides details about the specific violation, such as expense rule violations or budget overages.

How does the system handle auditing?

The solution allows for full auditing of expenses, with HR and Finance teams able to audit all expense reports before they are finalized.

Is the solution scalable for large organizations?

The system has been load and stress tested to support up to 2000 simultaneous users submitting expense data, making it suitable for large-scale operations.